Ultimate Beneficial Owner (UBO)

An Ultimate Beneficial Owner or UBO represents the natural person or people who ultimately own or control a company and/or the natural person on whose behalf a transaction is carried out. This also includes people who ultimately exercise effective control over a legal entity or legal structure.

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Please note that there’s always a UBO for all companies. In addition, all companies registered in the European Union have a legal duty to identify their UBOs.

As a reminder (according to the 4th AML Directive 2015/849, art. 3.6), the UBOs are:

  • The physical person who holds or controls directly or indirectly the company (the usual criteria is more than 25% of a company’s share capital or voting rights)

or

The physical person who exercises power over the management, administrative or management bodies or over the general assembly of the partners or shareholders of the legal person

In the absence of identification according to the two preceding criteria:

The legal representative(s) of the legal person.

Validate a UBO’s KYC

To identify the UBO(s) you need to provide the UBO register form (each country has a register). If you are struggling to find the UBO register please provide an official document registering the firm shareholder's declaration. Then you need to send the front and back sides of each UBO identified.

Lemonway is required by law to identify the UBOs of all companies wishing to open a payment account. For listed companies, there is no need to provide the UBO register form.

This official document must mention:

  • Name of the registered company.
  • Legal form.
  • Company identification number
  • Full company address
  • The title, names, user names, pseudonyms, first names, date, and place of birth, nationality, personal address of all beneficial owners
  • The role of each beneficiary
  • The date on which the persons became beneficial owners of the company

Please send the front and back sides of the UBOs’ ID card or passport and the copy of the UBO official register.

Please find below the type of document required per country :

CountryDocument NameLink
🇫🇷 FranceExtrait du registre des Bénéficaires effectifs-INPI ("DBE S-1")https://www.inpi.fr/fr/data-inpi
🇮🇹 ItalyVisura Camerale ("menzionando i beneficiari")Included in the Italian commercial register
🇪🇸 SpainModelo 200 ("Form 200") or Acta de titularidad real ("documentos expedidos por los Notarios") when the Estatutos are dated more than 2 yearshttps://sede.registradores.org/site/
🇩🇪 GermanyList der gesellshafter
🇵🇹 PortugalExtracto do Registo Central do Beneficiario Efetivo (RCBE)https://rcbe.justica.gov.pt/
🇬🇧 United KingdomCS01 form (mentioning the UBOs of the company)https://beta.companieshouse.gov.uk/
🇦🇹 AustriaExtract from the UBO Registerhttps://www.wiereg.at/en/
🇳🇱 NetherlandExtract from KVK uittreksel UBO-registerhttps://www.kvk.nl/bestellen/#/
🇵🇱 PolandCEIDG-1 form mentioning the UBOs of the companyhttps://ekrs.ms.gov.pl/web/wyszukiwarka-krs/strona-glowna/
🇧🇪 BelgiumExtrait du Registre des bénéficiaires effectifshttps://eservices.minfin.fgov.be/myminfin-web/
🇨🇭 SwitzerlandUBO Extract (where you need to choose the right cantonal registry of commerce)https://www.zefix.ch/en/hra
🇬🇷 GreeceExtract from the Central UBO Register established in the General Secretary of Information Systems of the Ministry of Financehttps://www.gsis.gr/polites-epiheiriseis/epiheiriseis/mitroo-pragmatikon-dikaioyhon
🇱🇹 LituaniaUBO Extract from the registrucentras.lthttps://www.registrucentras.lt/jar/p_en/
🇪🇪 EstoniaKehtivad tegelikud kasusaajad / UBO of the companyhttps://www.rik.ee/en/e-business-register